Reduce Printing, start scanning!

You can save time and enhance productivity by scanning, storing and sending documents easily and securely from many Multi-Function Devices (MFDs), including those from Brother. 

Modern devices offer advanced scanning capabilities that eliminate these manual steps. Many Multi-Function Printers now allow users to scan directly to secure storage destinations, including network folders, FTP/SFTP servers, and cloud platforms. This transforms your printer into a secure document capture hub. 

 

 

Many Brother devices allow users to upload scans directly to FTP (File Transfer Protocol) or SFTP (Secure File Transfer Protocol) servers, network folders, or cloud storage platforms such as Dropbox and SharePoint. 

This means documents can be scanned and automatically routed to a predefined folder or document library, without using a PC as an intermediary. Scan profiles can be configured in advance, enabling consistent, policy-driven document routing from the device’s control panel. 

Benefits of advanced scanning: 

• Reduced printer-related security exposure 

• Immediate centralised storage and backup 

• Faster access to documents across teams 

• Greater alignment with cloud-first IT strategies 

 

 

Scanning to email and manually filing documents introduces inefficiencies and human error. Documents can be misplaced, forgotten, or stored inconsistently. 

One-touch scanning and preset destinations allow employees to scan and send documents to the correct location instantly. This reduces friction, improves compliance with document management policies, and creates more reliable digital workflows. 

Benefits of advanced scanning: 

• Time savings for your team 

• Consistent document filing 

• Streamlined, auditable digital processes 

• Reduced dependency on manual intervention 

 

 

Security remains a top priority for organisations handling sensitive information. Advanced scanning features reduce exposure by eliminating unnecessary paper copies and manual handling. 

Many devices support secure protocols such as HTTPS and SFTP, encrypted PDF generation, and password-protected scans — ensuring documents remain protected in transit and at rest. 

Benefits of advanced scanning: 

• Stronger protection of sensitive data 

• Reduced risk associated with unattended printouts 

• Improved compliance and governance 

 

 

 

 

For many organisations, the capability to improve document workflows is already sitting in the office, it simply isn’t being fully utilised. 

Modern Multi-Function Devices, including those from Brother, are far more than printers. When configured effectively, they become secure document capture hubs that support cloud integration, reduce reliance on paper, strengthen data protection, and streamline everyday processes. 

By embracing advanced scanning features, businesses can reduce costs, minimise risk, and create more efficient digital workflows without investing in entirely new systems. Sometimes, the biggest gains come not from replacing technology, but from unlocking the full potential of the technology you already have.